OCEO Programme Administrative Support
Ireland - Galway
Temp
Industry: Admin / Secretarial / Office Support
Contact Name: Sarah McCormack
Contact Email: sarah.mccormack@icegroup.ie
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Location: Oranmore, Galway
Hours: Working Hours: 37.5 hours per week, 09:00 to 17:30 Monday to Friday
Contract Duration: 3 months – October 2026 to December 2026
Key Duties:
- Support the CEO, Senior Leadership Team and Executive Assistant (EA) to the CEO with administrative actions, internal communications, meetings, and events.
- Support the setup, logistics, communications and administration of required meetings, workshops, and briefings.
- Monitor project timelines, actions, and deliverables.
- Prepare agendas, minutes, summaries, and briefing materials as required.
- Support the preparation and issuing of internal communications from OCEO including briefings, presentations, templates and reports.
- Updating of Project SharePoint Sites.
- Act as a point of contact for queries and correspondence in OCEO.
- Support Procurement Processes in line with Public Sector Frameworks and Policies.
- Budget and financial tracking and reporting.
- Support Audit preparation.
- Provide desk research and supports.
- Ensure compliant GDPR and Data Protection practices.
Qualifications / Skills:
- A suitable qualification in a relevant discipline with proven relevant work experience in a busy office environment.
- High level of computer skills, including MS Office and SharePoint Online.
- Strong organisational and administration skills with proven attention to detail and working to deadlines.
- Demonstrated ability to communicate effectively (in writing and orally) to different audiences, ideally with some experience of working and communicating at a Senior
- Executive and Board level, and with non-technical audiences.
- Demonstrated ability in project tracking and reporting.
- Demonstrated experience in supporting meetings, conferences and events.
- The ability to work unsupervised and to work together in a team environment.
- A background in working with confidential data and personal information.
- Direct relevant experience in managing multiple priorities, and in delivering
- outcomes under pressure and to tight deadlines.
- Ideally with some experience of public sector procurement but this can be shown
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