Administration Assistant
Ireland - Galway
Temp
Industry: Admin / Secretarial / Office Support
Contact Name: Sarah McCormack
Contact Email: sarah.mccormack@icegroup.ie
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Location: Galway, School of History & Philosophy
Contract: Temporary Cover (06 July 2026 – 14 August 2026)
Hours: 17.5 hours per week (Monday-Thursday)
Overview
An opportunity has arisen for an Administrative Assistant to provide support to the School of History & Philosophy, primarily within the Discipline of History. The successful candidate will support students, academic staff, and colleagues while ensuring the smooth day-to-day running of administrative activities.
Key Responsibilities
- Respond to student and staff queries.
- Maintain student and programme records.
- Support timetabling, assessments, and examinations.
- Prepare meeting documentation and maintain records.
- Manage communications and general administration.
- Provide administrative support across the Discipline as required.
Requirements
- Minimum 2 years’ administration experience in a busy office environment.
- Strong organisational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage competing priorities.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office.
Desirable
- Previous experience in Higher Education or academic administration.
- Experience with student records, programme administration, timetabling, or examinations.
- Familiarity with systems such as Agresso, Canvas, or similar administrative systems.
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About Us
At ICE Jobs, we have 50 years of experience in helping people to find the career that suits them best. With both permanent, temporary and contract jobs in Manufacturing, IT & Technology, Accounting, Finance, Sales, Marketing, Healthcare, Office Support, Engineering, Construction, Driving & Logistics, and Languages sectors – we are the go-to company to help you ascend your career ladder.
Beginning with a small team in Galway in the West of Ireland in 1972, ICE Jobs are now in a number of locations including Sligo, Limerick, Dublin in Ireland, and well as across the globe in Sydney, Australia.
The company motto is ‘We Change Lives’ - and that’s exactly what we aim to do - for both employees and employers. If you’re at the beginning of your career looking for direction on your path, or an established multinational looking for talented people, ICE Jobs are here to get you started.
With expert recruiters and a direct connection to in-house training partners, ICE Jobs has the answers to all your career questions.
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