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HR Administrator

HR Administrator

Job Title: HR Administrator
Contract Type: Permanent
Location: Galway
Start Date: asap
Duration: Permanent
REF: 10832
Contact Name: Aileen Fitzgerald
Contact Email: aileen.fitzgerald@icegroup.ie

Job Description

Exciting new opportunity for HR Administrator in Galway  

The HR Administrator will act as the first point of contact for all HR administration and queries in the HR department.


  • Ensure up to date policies and procedures for the company are maintained under the guidance of the HR Manager.
  • Administrator a comprehensive human resources policy and procedures manual with a clear audit trail on updates and circulation. 
  • Assist the HR Manager to roll out HR policy and HR initiatives
  • Maintain electronic and paper-based personnel files for all staff
  • Ensure all employee Job descriptions are up to date, issued and signed.
  • Coordinate recruitment process within agreed budgetary limits.
  • Complete the administration of recruitment activity including screening CV’s, reviewing job specs, advertising vacancies, interview coordination etc.
  • End-to-end administration of the on-boarding process, including reference checking, background screening, contract generation, managing internal approval process, preparation of starter packs, inductions, employee file due diligence, etc.
  • Carry out induction process for new employees in line with Company procedures.
  • Ensure probationary reports are conducted by the appropriate line Manager in a timely fashion, ensuring that feedback acted upon as appropriate.
  • Ensure that all employees are presented with options for joining the company’s pension scheme as permitted.
  • Ensure that each employee is appraised annually in line with the timelines agreed and that the feedback from these appraisals is acted upon.
  • Ensure that all shore employees’ certification is up to date and that this is recorded centrally which is regularly audited for compliance.
  • In conjunction with the HR Manager, ensure annual training and development plans are carried on a yearly basis.
  • Ensure all information that might impact payroll is passed to finance as soon as it becomes known.
  • Ensure correct paperwork completed, including an exit interview where appropriate for all leavers
  • Ensure Monthly reports are submitted in the agreed format and on time. Ad hoc reports as required
  • Pull Working  time reports from the Time Management system

Qualifications and experience

  • Minimum 3 years experience as an HR Officer, HR Administrative Assistant or similar role
  • To be successful in this role, the candidate must have solid organizational skills and be familiar with the HR function
  • Degree qualified in Human Resources or a related discipline and/or CIPD member
  • Familiarity with Human Resources Information Systems (HRIS)
  • Basic knowledge of labour legislation
  • Good verbal and written communication skill
  • Proficiency in Microsoft Office, Word, Excel and relevant software applications

Key Attributes

  • Strong communication and interpersonal skills
  • Able to work under pressure
  • Good attention to detail
  • High level of integrity and confidentiality
Submit your CV today to Aileen to be considered for this role.