Office Administrator
Ireland - Mayo
Temporary
Industry: Admin / Secretarial / Office Support
Contact Name: Sarah McCormack
Contact Email: healthcare@icegroup.ie
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Office Administrator (Maternity Cover – Fixed Term Contract)
Location: Belmullet (Onsite)
Our client is a long-established, family-run company operating in the waste management sector. Serving domestic, commercial, industrial, and construction clients, they provide comprehensive waste collection and disposal services for both solid and liquid waste. With a team of over 80 staff and ongoing investment in growth, they are now seeking an experienced and professional Office Administrator to join their team on a fixed-term maternity cover basis.
Reporting To:
- Business Services Manager
- Business Operations Manager
Key Responsibilities:
- Maintain and update the waste manifest (Excel-based).
- Prepare weekly and monthly work reports.
- Administer all waste records, including relevant dockets and forms.
- Ensure efficient filing of all records.
- Maintain EPA waste records through an on-site paper-based filing system.
- Manage access permits and journey management plans for employees and contractors.
- Verify and approve third-party invoices and issue purchase orders.
- Obtain quotations from suppliers and manage purchase order process.
- Verify monthly invoices from external suppliers.
- Attend monthly health, safety & environmental (HSE) meetings.
- Collaborate with the on-site environmental, health & safety (EHS) team.
- Prepare schedules and source Material Safety Data Sheets (MSDS) as needed for hazardous waste collections.
- Provide administrative support to the on-site operations team.
Employee Benefits:
- Career advancement opportunities
- Employee referral bonus scheme
- Regular social events (e.g., Christmas, summer BBQ, sports)
- Discounted skip hire
- Increased annual bonus and leave with length of service
Sustainability Commitment:
Our client is actively working toward ambitious 2030 sustainability targets that build the foundation for reaching net-zero emissions in their direct operations by 2050. Key goals include:
- 50% reduction in CO₂ emissions
- 20% improvement in route efficiency
- Transition to 100% electric fleet (cars and vans)
- Planting of 50,000 trees for carbon offset
- 100% renewable electricity usage
- Installation of solar panels to generate clean energy on-site
If you’re looking for an opportunity to support a values-driven organisation with a strong commitment to sustainability and community, we encourage you to apply today.
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About Us
At ICE Jobs, we have 50 years of experience in helping people to find the career that suits them best. With both permanent, temporary and contract jobs in Manufacturing, IT & Technology, Accounting, Finance, Sales, Marketing, Healthcare, Office Support, Engineering, Construction, Driving & Logistics, and Languages sectors – we are the go-to company to help you ascend your career ladder.
Beginning with a small team in Galway in the West of Ireland in 1972, ICE Jobs are now in a number of locations including Sligo, Limerick, Dublin in Ireland, and well as across the globe in Sydney, Australia.
The company motto is ‘We Change Lives’ - and that’s exactly what we aim to do - for both employees and employers. If you’re at the beginning of your career looking for direction on your path, or an established multinational looking for talented people, ICE Jobs are here to get you started.
With expert recruiters and a direct connection to in-house training partners, ICE Jobs has the answers to all your career questions.
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