Are you an experienced Project Manager looking for a temporary assignment in Galway? 

Must have: 

Project managing office fit out projects for the Building & Estates office which involves regular site visits

Planning and developing strategy, including defining goals, budget, timeline and resources for each project. 

Completing PEMAC requests from building liaison officers  for signage, blinds, flooring and furniture to approximately 100 locations

Procurement of goods and services for office fit outs 

Liaising with design teams, consultants, contractors, end users and Buildings & Estates Office staff in relation to office fit outs. 

Holding site meetings with team members, collating briefs per project, coordinating, documenting and assigning tasks for the project team and providing the team with direction and support. 

Ensuring projects are running to agreed timelines and that the quality of the works and good delivered are as per service level agreements. 

Monitoring problems, providing solutions, and implementing changes as necessary to ensure the project timeline is followed. 

Regularly report on progress of each project to relevant stakeholders and to line manager. 

Providing assistance and support to the Business Support Manager in the preparation of reports, updating of section plans, problem solving, project planning and development, and execution of stated goals and objectives. 

Working closely with the Buildings & Estates procurement manager when preparing tender documentation and specifications for contracts.

Carrying out site visits as required to ensure contract compliance in relation to Health & Safety and to ensure quality of works is acceptable and taking action where required. 

Liaising with the Buildings & Estates Procurement Manager and the financial Assistant CoOrdinator to ensure that records are kept up to date for audit purposes. Providing support on an average of three audits per year. 

Sourcing external contractors and suppliers for office fit-outs and overseeing their setup on the accounts system. 

Procuring specialised furniture for staff as recommended by the Occupational health physician. 

Signage –coordinate requirements for signage and liaise with staff and external signage providers 

Accounts - assist with administrative work such as writing requisitions and provision of budget information 

Vehicle fleet management services: motor taxation 

Provision of administrative support in relation to property services, e.g. rent & rates, leases & legal agreement

Any other miscellaneous duties relevant to the provision of Business Support Services

Previous relevant expereince essential

Contact Aileen today on 091-546 700 or click here to submit your CV.