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Procurement Officer for Digitisation and Standardisation of Processes and Paperwork
Six / 6 months – August 2026 to December 2026, with option of a six / 6-month extension depending on Marine Institute business requirements.
Reporting to: Procurement Manager.
Location: Marine Institute, Rinville, Galway. (on-site)
Approximate salary range for candidate: €40,000.
Working Hours: 37.5 hours per week, 09:00 to 17:30 Monday to Friday with one-hour
unpaid lunch break.
Annual Leave – 25 days per year based on full time hours per annum exclusive of public
holidays and pro-rated with time worked.
Section 2: Key Duties of candidate
The Procurement Scientific & Technical Officer – Digitisation and Standardisation of
Processes and Paperwork will:
– Develop and maintain clear, user-friendly procurement communications, guidance
materials, process maps, FAQs, and training resources for publication on
SharePoint.
– Support the digitisation and standardisation of procurement documentation and
processes, ensuring information is current, consistent, accessible, and easy to
navigate.
– Organise, structure, and manage procurement-related content, document libraries,
and information architecture within SharePoint.
– Collaborate with HR, Procurement, and key stakeholders to develop, improve, and
promote procurement resources, tools, and best practice guidance.
– Support process improvement initiatives by translating procurement policies and
procedures into practical, user-friendly materials for managers and staff.
– Monitor and maintain procurement content to ensure accuracy, consistency, and
alignment with organisational requirements and governance standards.
Required Skills, Competencies and Expertise:
– Relevant third-level qualification in Business, Procurement, Information
Management, Communications, Digital Content Management, Public
Administration, or a related discipline.
– Strong written communication, stakeholder engagement, and digital content
development skills, with excellent attention to detail.
– Demonstrated experience developing, publishing, and maintaining content within
SharePoint, including document libraries and information architecture.
Experience creating user-focused communications, guidance materials, process
maps, training resources, and other digital content.
– Knowledge of public sector procurement processes, compliance requirements, and
governance principles.
– Proven experience delivering digitisation, content development, or process
improvement projects within procurement, public administration, or other
multidisciplinary environments.
– Ability to translate policies, procedures, and technical information into clear,
practical, and accessible guidance for staff and managers.
– Strong organisational skills with the ability to work independently, manage
competing priorities, and collaborate effectively with stakeholders.