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Administrative Assistant (Temporary Cover)
Location: Galway, School of History & Philosophy
Contract: Temporary Cover (06 July 2026 – 14 August 2026)
Hours: 17.5 hours per week (Monday-Thursday)
Overview
An opportunity has arisen for an Administrative Assistant to provide support to the School of History & Philosophy, primarily within the Discipline of History. The successful candidate will support students, academic staff, and colleagues while ensuring the smooth day-to-day running of administrative activities.
Location: Galway, School of History & Philosophy
Contract: Temporary Cover (06 July 2026 – 14 August 2026)
Hours: 17.5 hours per week (Monday-Thursday)
Overview
An opportunity has arisen for an Administrative Assistant to provide support to the School of History & Philosophy, primarily within the Discipline of History. The successful candidate will support students, academic staff, and colleagues while ensuring the smooth day-to-day running of administrative activities.
Key Responsibilities
- Respond to student and staff queries.
- Maintain student and programme records.
- Support timetabling, assessments, and examinations.
- Prepare meeting documentation and maintain records.
- Manage communications and general administration.
- Provide administrative support across the Discipline as required.
Requirements
- Minimum 2 years’ administration experience in a busy office environment.
- Strong organisational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage competing priorities.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office.
Desirable
- Previous experience in Higher Education or academic administration.
- Experience with student records, programme administration, timetabling, or examinations.
- Familiarity with systems such as Agresso, Canvas, or similar administrative systems.