Administrative Assistant – Grade 2

Student Services Administrator (Temporary)
Overview Our client is seeking a proactive and organised Administrator to support a peak workload period within Student Services. This role is focused on enhancing student engagement through welcome and settling-in programmes, with a strong emphasis on First Year Orientation activities.
This is a fast-paced, administrative role requiring strong coordination skills, attention to detail, and the ability to manage multiple priorities.
3 months temporary contract

Key Responsibilities

• Provide day-to-day administrative support within Student Services
• Assist with the coordination and delivery of First Year Orientation events
• Support the planning and execution of student engagement initiatives
• Create and manage online resources for incoming students
• Maintain accurate records, data management, and reporting
• Design and coordinate marketing materials for student services and events
• Liaise with internal stakeholders, designers, and external vendors (e.g. printers)
• Assist with social media content and digital engagement activities

Requirements

• Proven experience in a busy administrative role
• Experience supporting or coordinating events
• Background in a student-facing or customer-focused environment
• Strong organisational and planning skills
• Excellent written and verbal communication skills
• Good numeracy skills with the ability to analyse data
• Strong problem-solving ability and flexibility
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience creating and managing social media content
• Competency in graphic design tools (e.g. Canva)
• Knowledge of digital marketing principles is an advantage

Key Attributes

• Highly organised with strong attention to detail
• Able to work effectively in a fast-paced environment
• Strong administrative capability combined with event coordination skills
• Collaborative, proactive, and adaptable

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