Administrative Assistant

Overview Our client is seeking an experienced Administrator to provide operational and administrative support to the Head of Business Services, with a focus on property management activities. The role will also support the Procurement Manager and Accounts function, particularly during the financial year-end period.
This position requires a highly organised individual with strong attention to detail, capable of working across multiple functions in a busy environment.

Key Responsibilities Property Management Support

• Support the Head of Business Services and Property Manager on property-related projects and activities
• Assist in the administration of legal agreements relating to the use of university space
• Review and update internal processes and procedures to support efficiency and compliance

Procurement & Financial Administration

• Provide support to the Procurement Manager and Accounts team, particularly during year-end
• Process purchase orders and manage supplier transactions in line with procurement policies
• Maintain accurate financial and procurement records
• Assist with ensuring all financial documentation is processed in a timely and professional manner

Building Services Support

• Assist with processing purchase order requisitions, ensuring accuracy and compliance
• Provide administrative support for the asset management system (e.g. FlexManager)
• Support asset tracking, maintenance scheduling, and reporting
• Carry out additional duties as required by the Building Services team

General Duties

• Maintain and update the Buildings & Estates asset management database (e.g. PEMAC)
• Provide support to the Customer Services Desk, responding to queries efficiently
• Undertake additional duties as required by management

Essential Requirements

• Experience in property management, including legal agreements for use of space
• Experience in accounts or financial administration
• Strong IT skills, including proficiency in Microsoft Office
• Minimum 2 years’ experience in a high-level administrative role within a busy office environment

Desirable Requirements

• Ability to work on own initiative
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills with a customer-focused approach
• Knowledge of Buildings & Estates operations

Key Attributes

• Highly organised and detail-oriented
• Strong administrative capability
• Ability to manage multiple priorities in a fast-paced environment
• Proactive and adaptable